Compart |
Anyone who wants to make archive documents available without barriers faces the challenge of converting millions of documents and data streams to PDF/UA in batches. Compart offers a solution that automates this process - regardless of how old and in what format the documents are in the archives.
Below we explain how this process works.
Companies with a high volume of customer communication, such as insurance companies, banks or utility companies, have one thing in common. Many of their existing documents have a static layout. An invoice, an account statement or an insurance policy usually follow a fixed content and graphic structure. Based on this principle, the documents can be classified and a separate set of rules can be developed for each document class.
With the help of a graphical user interface, a template designer uses a sample document to open up the content, assigns semantic tags to it and combines all elements into a coherent document structure tree with a logical reading order.
Screenshot shows: Classification of a table as a content element.
Screenshot shows: "Tagged" content elements in the document structure tree. Optimization of the reading order via drag-and-drop.
All these rules are saved for each document class and exported as a template. The template can be repeatedly applied to any number of documents of the same class in batch via an automatic workflow. At the end of the creation process, the result is legally compliant PDF/UA documents that can be further processed without further conversion.
Two test methods have been established to check the conformity of a PDF/UA:
1. PDF Accessibility Checker (PAC) 2024
2. veraPDF
PDF/UA is based on the PDF standard 1.7, which means that if you still have PDF 1.1 or PDF/A1 documents in your archive, for example, which are based on the PDF standard 1.4, the first step is to optimize them to a higher standard such as PDF/A2 or PDF/A3. Compart can also support you here.
